The Schedule.
Doors at 12:30 PM. Close at 7:00 PM. Times are tight — the day moves. Use this as your map.
- 12:30
Doors OpenAnnouncement
- Vendors open
- Live music
- 1:00
Opening Showcase MomentMain Feature
- Featured opening moment to be announced
- Full details released after final confirmation
- Arrive early — this is the first major moment of the day
- 1:20 – 2:00
Free FlowOpen Time
- 2:00 – 2:20
Line Dance BlockActivity
- Wobble
- Cha Cha Slide
- Cupid Shuffle
- Open participation — no sign-up
- 2:45
Bike Show Winners — Wave 1Announcement
- 1–2 categories
- Quick call-up, quick recognition
- 3:00 – 3:20
Freeze Dance (Prized)Activity
- Winner gets token → claim at CK9 booth
Rules- · Music plays → dance
- · Music stops → freeze
- · Moving = out
- · Last person wins
- 3:45
Bike Show Winners — Wave 2Announcement
- 4:00 – 4:20
Service Dog Pass-OffMain Feature
- Clear attention to stage
- No competing activity
- Controlled environment
- Peak moment — intentional, not rushed
Flow- Short intro (who he is, why it matters)
- Dog introduction
- Pass-off
- Brief close
- 4:20 – 5:00
Free Flow ResetOpen Time
- 4:45
Bike Show Winners — Wave 3Announcement
- 5:00 – 5:20
Red Light / Green Light (Prized)Activity
- Winner gets token → claim at CK9 booth
Rules- · Green = move
- · Red = stop
- · Moving after stop = out
- · Last person wins
- 5:30 – 5:50
Vendor Relay RaceActivity
- Vendors only
- Simple run + tag
- Winning vendor gets an interview
- 5:50
Bike Show Winners — Final WaveAnnouncement
- Final categories
- Keep it tight
- 6:10 – 6:25
Light Energy / Crowd ControlOpen Time
- Optional dance
- DJ engagement
- No structured activity
- 6:25 – 6:45
Final Event — Musical Chairs ($200)Activity
- Winners only (6–10)
- Must turn in token
Rules- · Walk around chairs
- · Music stops → sit
- · No seat = out
- · Remove chair each round
- · Last person wins
- 6:45 – 7:00
CloseAnnouncement
- Final shoutouts
- Exit flow
Schedule subject to change. Free parking is available around Segra Stadium. Tickets are available now — get tickets on Eventbrite. Or join the update list for showcase news.
"Safety of attendees, participants, and staff is the only priority that outranks the show itself."
Weather & cancellation policy.
How we make the call, how you'll hear about it, and what happens to your ticket if weather forces our hand. Safety of attendees, participants, and staff is the only priority that outranks the show itself.
Why this exists.
This policy outlines procedures and criteria for managing weather-related impacts and potential cancellations for The Fall Showcase, hosted by Clutches & K9s at Segra Stadium. The objectives: ensure the safety and well-being of all attendees, participants, and staff; protect event assets; and provide clear, timely, paperless communication. Fair and transparent, reflecting CK9's community-first, family-friendly ethos.
Thresholds we watch.
Decisions are made by the CK9 Event Director in consultation with Segra Stadium management and, if needed, professional meteorological services.
Lightning
Any strike within 8 miles. Resume 30 min after last strike (30/30 rule).
Tornado Warning
Active warning for Fayetteville → evacuate to stadium safe areas or cancel.
High Winds
Sustained > 30 mph or gusts > 40 mph.
Heavy Rain
Consistent rainfall > 0.25 in/hr.
Extreme Cold
Air temp < 35°F or wind chill < 25°F.
Extreme Heat
Heat index > 100°F. Hydration breaks, shade, possible adjustments.
Hurricane / Tropical
Direct threat or significant impact in the Fayetteville area.
- · Field conditions — playability and safety even after rain stops.
- · Air quality alerts (e.g. wildfire smoke).
- · Featured opening moment — may be weather-sensitive and subject to independent operational decisions by partnering organizations.
Digital-first comms.
All official updates are delivered digitally for speed and clarity. Stakeholders are responsible for monitoring these channels.
48 hours prior
Initial weather watch — advisory if forecast indicates issues.
PrimaryEmail to registered participants · Digital Hub
BackupCK9 social channels
24 hours prior
Final Go / No-Go / Delay / Postponement decision.
PrimarySMS to registered · Digital Hub banner
BackupEmail follow-up
4 hours prior
Pre-event update — status, revised start times, entry points.
PrimarySMS · Digital Hub banner
BackupStadium PA (once open)
During event
Real-time safety alerts — lightning delays, evacuations.
PrimarySMS · Stadium PA · Digital screens
BackupStaff verbal announcements
| Timeline | Action | Primary | Backup |
|---|---|---|---|
| 48 hours prior | Initial weather watch — advisory if forecast indicates issues. | Email to registered participants · Digital Hub | CK9 social channels |
| 24 hours prior | Final Go / No-Go / Delay / Postponement decision. | SMS to registered · Digital Hub banner | Email follow-up |
| 4 hours prior | Pre-event update — status, revised start times, entry points. | SMS · Digital Hub banner | Stadium PA (once open) |
| During event | Real-time safety alerts — lightning delays, evacuations. | SMS · Stadium PA · Digital screens | Staff verbal announcements |
- SMS alerts — urgent, immediate notifications to registered individuals.
- Digital Hub — this website. Central source for detailed updates and schedule changes.
- Email — detailed advisories and follow-ups.
- Stadium PA & screens — on-site, immediate communication once gates are open.
- Social media — broader public announcements.
If weather forces our hand.
Postpone — preferred
As a pilot event, no fixed rain date is published. If conditions allow we'll reschedule within the Fall season, subject to Segra Stadium and featured-program availability. Tickets, bike entries, and vendor fees transfer automatically. If you can't make the new date, we offer event credit. Cash refunds only if the event is fully cancelled without a reschedule.
Partial-day
If weather hits mid-event, we prioritize critical moments (Service Dog Pass-Off, Bike Show awards) if safe. Pro-rated refund or credit considered for GA and bike entries based on time completed. Vendor fees are generally non-refundable on partial days due to setup costs.
Full cancellation
Full refunds for GA and bike show entries. Vendor fees refunded case-by-case based on costs already incurred. Once ticket sales open, refund and transfer details will follow the official ticketing platform policy.
For circumstances beyond CK9's control — venue-mandated closure, withdrawal of a featured program, public health emergency, government mandates — CK9 reserves the right to cancel or postpone without liability beyond ticket/entry refunds as outlined above.
Who's affected, how.
- Golden Ticket Hunt participants — if the main event is cancelled, the finale (prize distribution) is conducted virtually or at an alternative communicated location. The prize is still awarded.
- Bike show entrants — owners may withdraw if conditions are unfavorable. Partial credit or refund options communicated if a significant portion of the show is cancelled due to weather.
- Vendors — secure your tents and equipment. In case of cancellation, CK9 will work with you on future opportunities or partial credits.
Attendee responsibilities.
- · Monitor your registered email, phone, and this site for official updates.
- · Keep your contact info accurate — especially mobile for SMS alerts.
- · Prepare for mid-October North Carolina weather — layers, rain gear, sunscreen, hydration.
- · Follow all Segra Stadium rules and emergency procedures, including evacuation routes.
Organizer responsibilities.
- · Proactive monitoring of forecasts from multiple reliable sources (NWS, local meteorologists) and stadium conditions.
- · Timely decisions within the communication timeline above.
- · Clear, consistent updates across all channels.
- · Safety of participants, staff, and attendees above all else.
This policy is subject to change. Any updates will be communicated via official CK9 channels.